Retirement Plans Designed for Your Business

Bundled providers often offer standardized retirement plan templates with limited flexibility and call centers for customer service. We specialize in personalized service and customized retirement plan design tailored to your company’s ownership structure, compensation levels, and long-term goals. Proper design can significantly increase tax-advantaged contributions for owners while managing employer costs and ensuring full compliance.

A Third-Party Administrator (TPA) is an independent firm that designs and administers qualified retirement plans on behalf of businesses. A TPA handles critical compliance and administrative responsibilities such as:

• Calculating contributions
• Performing nondiscrimination testing
• Preparing Form 5500 filings
• Ensuring compliance with IRS and Department of Labor regulations
• Drafting required plan amendments and restatements

While recordkeepers and payroll providers may offer bundled plan services, an independent TPA focuses specifically on technical plan design, compliance, and ongoing administration - helping reduce risk and ensure the plan is structured properly from the start.

We work with small to mid-sized businesses to design and administer:

• 401(k) plans
• Profit sharing plans
• Traditional defined benefit plans
• Cash balance plans
• 403(b) plans
• Owner-only (Solo) 401(k) plans

We also redesign and take over existing plans that may not be optimized or properly maintained.

Every business is different. Through detailed analysis of ownership, related entities, and compensation structures, we design plans that help maximize tax-deductible contributions for owners and key employees while controlling required employer contributions for other employees within legal guidelines.

We provide full annual administration and compliance services, including:

• Contribution calculations
• Nondiscrimination testing
• Form 5500 preparation and filing
• Actuarial certifications
• Required plan amendments and restatements
• Annual valuations and participant statements
• Distribution and loan processing

We also proactively review your plan each year to ensure it continues to meet your business objectives.

Approximately half of our clients come to us through plan takeovers or redesigns. We frequently identify compliance issues or missed planning opportunities in existing plans and help bring them into proper structure and alignment.
 

We aim to minimize the time burden on business owners. Our structured annual process and experienced service team guide you step-by-step, reducing administrative complexity and helping you meet fiduciary responsibilities with confidence.

We operate as a complement to your services - not a competitor. We collaborate throughout plan design and ongoing administration, ensuring retirement plan strategy aligns with your client’s broader financial and tax objectives.
We do not sell investments or compete for advisory relationships.

Our key differentiators include:

• 50+ years of experience
• Administrators averaging 25+ years of experience
• Long-term client administrator assignments
• In-house legal expertise
• Deep technical customization

We focus on proactive compliance and personalized service - not call-center support.

We conduct detailed upfront data gathering, related-entity analysis, and annual testing to ensure plans remain compliant with ever evolving laws and IRS and DOL regulations. Our experienced team proactively identifies potential issues before they become problems.

• You introduce the client.
• We gather census and company information.
• We prepare a complimentary customized plan design proposal.
• We review the design with you and your client.
• Upon implementation, we provide ongoing administration and support - in coordination with you.

We are best suited for small to mid-sized businesses that:

• Want customized plan design
• Have complex ownership structures
• Seek to maximize owner contributions
• Need cash balance or defined benefit strategies
• Are dissatisfied with bundled provider service

While over 90% of our clients are located in South Florida and New York’s Hudson Valley, we currently serve clients in multiple states and are equipped to handle plans nationally.

A Pooled Employer Plan (PEP) places multiple unrelated businesses into one standardized retirement plan managed by a pooled provider. While this can simplify some administration, it also limits flexibility. Heller Pension Associates designs standalone plans tailored to each business, allowing for greater customization, stronger compliance oversight, and the ability to structure the plan around the owner’s specific goals.

A Cash Balance Plan is a type of defined benefit plan that allows for significantly higher tax-deductible contributions compared to a traditional 401(k) plan.
Ideal candidates are business owners who are 40 years of age or older with few to no employees. 

Cash balance plans can be extremely powerful tools for maximizing retirement accumulation and tax efficiency, but they require actuarial oversight and ongoing funding commitments. A customized analysis is the best way to determine whether this structure aligns with your financial goals.

Although Solo 401(k) plans are designed for owner-only businesses with no eligible employees, they are still subject to IRS regulations and compliance requirements.
Many business owners assume these plans are simple to administer - but errors in contribution calculations, late filings, or improper documentation can create costly issues.
An experienced TPA can help ensure:

• Proper plan setup and documentation
• Accurate annual contribution calculations
• Required Form 5500-EZ filings (when applicable)
• Ongoing compliance with changing regulations

Even smaller plans benefit from professional oversight to avoid unintended mistakes.